Get More out of Gmail

People and businesses regularly use Gmail these days. This makes sense, as it is simple to use, free, and Google makes good products. If you are using Gmail, you are probably not using it to its full potential. Gmail has several tools that make it easy to keep your email organized. We have outlined a few below and if you need instructions on how to use these tools, follow the links.

Label your messages: Applying labels to your messages visually organizes your inbox so you know what emails you should address first. For instance, if there are many emails that you need to deal with before the others you can tag them with a red “Important” label. Or, if you are organizing a vacation, you can apply a green “Vacation” label to any confirmation emails that come in.

Free up space with archiving: Do you like to keep your inbox clear of emails, but you can’t delete ones you have read because you might need them? Rather than create a bunch of different files you can simply archive old emails. Archiving emails sends them to an “All Mail” folder so they don’t clutter up your inbox but you can easily still access them when needed.

Add a signature: Tired of typing your name, phone number, and email address at the end of each of your Gmail messages? Why not create an email signature? Gmail allows you to save signatures that you can then simply drop into the bottom of your messages. This is a excellent time saver for anyone who writes dozens of email messages during a normal day.

Filter your incoming messages: Filtering is a very clever feature of Gmail. It will automatically label, file, delete, or archive emails. You can choose the “Filter messages like this” option from Gmail’s “More” menu and specify what an email should include to have a certain action applied to it. For instance, if you are looking to hire someone you can have any email that includes the words “resume” or “job” sent to a particular folder.